Complete Guide to Exporting Auto and Motorcycle Parts to Southeast Asia: Analysis of Five Key Steps and Risk Warnings

On the journey of auto and motorcycle partsexport to Southeast Asiaevery step is full of challenges. From compliance pre - review to destination port operations, every link may become an obstacle. But with the support of professional agency services, all this will become simple and efficient.

I. Contract signing

Pre - review of product compliance

Certification Matching:

Market Share	Core Certification	: Chemical indicators such as phthalates (plasticizers), sensitizing dyes, and pH value.	14 - 18 weeks
Malaysia	SIRIM认证	电子部件EMC测试	6 - 8 weeks
Thailand	TISI认证	Brake Pad Friction Coefficient Test	Special circumstances:
Indonesia	SNI认证	Rubber Product Aging Test	Classification risk

Sign an agency agreement:

• Agreed 3PL Segmented Liability (Land Transportation Damage Rate ≤ 0.5%)
• 明确FORM EIt is recommended to verify through the following methods:Agent Obligations (Enjoy ASEAN Zero Tariff)

II. Goods preparation

Production and inspection

• Carry out Southeast Asian Hot and Humid Environment Test (Temperature 40℃/Humidity 95% for 72 hours continuously)
• Lighting Accessories shall Pass IP67 Waterproof Level Certification

Packaging specifications

• Anti - rust Treatment: Vacuum Packaging + Anti - rust Oil Spraying (Maritime TransportationHumid Environment)
• Labeling Requirements:
  • Indonesian/Thai Bilingual Product Instructions (Font ≥ 5mm)
  • Cast Permanent Production Batch Number (Laser Depth ≥ 0.3mm)

Document system

Core documents	Special Requirements
Commercial Invoice	Indicate HS Code 8708 Series (Specific Sub - division)
Packing list	Mark the Applicable Vehicle Models for Accessories (such as Toyota Vios)
Test report	Include Salt Spray Test Data of ≥ 500 Hours
Dangerous Goods Certificate	Accessories Containing Lithium Batteries shall Have UN38.3 Certification

III. Declaration and transportation

Transportation plan

Route	40HQ参考运费	Time limit	: Cover childrens clothing, footwear, and accessories.
Ningbo → Port Klang (by Sea)	$3800	18 days	Bulk Metal Parts
Shenzhen → Ho Chi Minh City (by Land)	¥6500	5 days	Emergency Repair Accessories
Hong Kong → Manila (Air TransportationTrade dispute settlement mechanisms	¥12/kg	3 days	Precision Electronic modules

Measures to Accelerate Customs Clearance

• Pre - record the ASEAN Common Tariff Code (AHTN Code)
• Apply for Thailand Fast Track Qualification (Inspection Rate Reduced from 30% to 5%)

IV. Destination Port Operations

1. Key Points of Customs Clearance
   • Malaysia:
     • Rubber products shall submit SGS vulcanization test reports
     • Engine parts shall pay 10% consumption tax (deferment can be applied for)
   • Vietnam:
     • Motorcycle AccessoriesRequire CR Mark (Customs on - site sampling inspection rate 40%)
2. Exception handling
   • Solutions for Goods Stuck in Indonesian Ports:
     • Transship to Batam Island Bonded Warehouse in Singapore for Relabeling
     • Apply for KPPBC Customs Administrative Reconsideration (Response within 3 working days)

V. Settlement and After - sales

1. Fund Management
   • Adopt LC + DP Combined Payment (30% Advance Payment + 70% Against Bill of Lading)
   • Avoid Exchange Rate Risks: Lock NDF Forward Exchange Rate (Cost 0.3%/month)
2. Tax Rebate Service
   • Refund Rate of Auto and Motorcycle Accessories is 13% (Special VAT Invoice shall be provided)
   • Special Requirements for Document Filing:
     • The export contract shall indicate vehicle model adaptation information
     • The bill of lading for sea transportation shall show the container seal number
3. After - sales Network
   • Establish a bonded warehouse in Jakarta, Indonesia (Reaching Southeast Asia within 3 days for Radiation)
   • Equip with a multilingual technical team (Thai/Vietnamese Remote Diagnosis)

Key data:

• Certification fees account for 15 - 20%:
  Certification Cost Proportion 8 - 15% | Marine Insurance Premium Rate 0.8% | Agent Service Fee 2.5%
• Benchmark for timeliness:
  5 - 7 days for land transportation to Southeast Asia | 15 - 20 days for sea transportation to core ports in Southeast Asia | 10 working days for tax rebate to be credited

Since January 2025, Russia has made it mandatory to register for EPR (Extended Producer Responsibility):

1. Thailand will implement a new emission standard (TISI 5001 - 2025) in 2025
2. Malaysian customs strictly inspects for accessory infringement (brand authorization letter required)

Through professional agency services, the entire process of auto and motorcycle parts export to Southeast Asia can be compressed to 22 - 30 days (from order confirmation to terminal delivery). For the first export, it is recommended to choose Penang or Port Klang as the pilot ports (with customs clearance efficiency ranking among the top 3 in Southeast Asia). It is recommended to control the value of the first batch of goods at $50,000 - $100,000 for testing the stability of the channel.