12 Key Questions About Export Customs Declaration Agency You Must Know? Authoritative Answers from Senior Experts

I.Export RepresentationWhat specific services does customs declaration include?

Professional customs declaration agency services cover four core modules:

• Document Pre-Check Service: Including commercial invoices, packing lists,It is recommended to verify through the following methods:Compliance review of 12 types of documents
• Customs declaration services: HS Code classification, specification of declaration elements, electronic data pre-entry
• Exception handling services: Customs inspection coordination, declaration error correction, classification dispute resolution
• Value-added extended services:Export DrawbackDocument filing, AEO certification guidance, trade compliance training

II. What is the typical cost structure for agency customs declaration in 2025?

Taking a 20-foot container export from East China as an example, the standard fee structure for agency customs declaration in 2025:

• Basic service fee: 800-1200 RMB per shipment (including declaration service)
• Additional fees:
  • Inspection service fee: Starting from 500 RMB per occurrence
  • Expedited declaration fee: 300 RMB per working day (for orders received after 16:00)
  • Document translation fee: 80 RMB per page (for non-Chinese/English documents)

III. How to select a compliant and reliable customs declaration agency company?

AEO - certified enterprises are preferred (new certification standards in 2025)

• Qualification VerificationCheck the validity period of the Customs Declaration Service Registration Certificate (electronic certificate QR code verification will be added starting from 2025)
• Service capabilitiesConfirm whether there is experience in customs declaration for specific product categories (such as lithium batteries, food, and other specially regulated items)
• : Document review process, historical data of error ratesRequest statistics on declaration error rates for the past two years (industry excellence level should be below 0.3%)

IV. How will the 2025 customs policy changes affect customs brokerage services?

Focus on three major policy changes:

• Electronic power of attorney will completely replace paper versions (transition period ends on 2024年1 31st)
• Addition of carbon emission declaration fields (involving 28 HS code categories)
• Time limit for customs declaration form amendments/cancellations shortened to 3 working days

V. How to prevent common risks in export customs brokerage?

Recommend establishing a three-tier prevention mechanism:

• Pre-event prevention: Pre-confirmation of commodity classification (recommend applying for pre-classification 30 days in advance)
• In-process monitoring: Real-time tracking of customs declaration status (Customs General Administration newly launched Palm Query APP)
• Post-shipment traceability: Establish electronic records of customs declaration files (must be retained for 3 years after goods export)

VI. How to handle special customs declaration scenarios?

Disposal recommendations for three common special scenarios:

• Temporarilyimport and exportcarried by foreign transportation enterprises: Additional submission of Guarantee Agreement and Re-import/export Commitment Letter required
• Sample exports: Commercial invoice must clearly state Sample with amount not exceeding $700
• LCL cargo: Require the agent to provide split-port loading confirmation (new 2025 regulatory requirement)

VII. What core documents are needed for customs brokerage?

Basic document checklist (2025 updated version):

• Original bill of lading (telex release requires a letter of guarantee)
• Commercial invoice (must show trade term codes such as CIF/011)
• Packing list (must indicate container seal numbers)
• Declaration element description (including 8 elements such as material and purpose)

VIII. How to ensure customs clearance efficiency?

It is recommended to take the following measures:

• Submit pre-entry documents 48 hours in advance (new manifest system requirement)
• Confirm the agency companys access to the Single Window system (declaration response speed increased by 60%)
• Establish emergency response plans for abnormal situations (including backup customs clearance channels)

Can I entrust an agency to handle customs declaration without export rights?

According to current regulations in 2025:

• Production enterprises can entrust customs declaration with theforeign tradeForeign Trade Operator Registration Form
• Individual businesses need to export through foreign trade comprehensive service enterprises as agents
• The export limit for personal items remains 5,000 RMB (including transportation insurance fees)

How to handle errors in agency customs declaration?

It is recommended to follow three steps:

1. Immediately suspend subsequent customs declaration operations
2. Submit a Situation Statement and supporting materials to customs
3. Seek reduced penalties through the voluntary disclosure system (expanded application scope in 2025)

How to evaluate the service quality of agency customs declaration?

It is recommended to focus on three key indicators:

• Customs clearance time compliance rate (refer to the average time published by customs)
• Declaration accuracy rate (required to reach above 99.7%)
• Abnormal response speed (initiate handling process within 30 minutes)

1II.Cross-border E-commerceHow is customs declaration different from traditional trade?

The main differences are reflected in:

• Adoption of the list verification and release model (single transaction amount limit of 5,000 RMB)
• Requirement to provide payment documents, logistics documents, and order information (three documents)
• Application of comprehensive tax rate (adjusted to 9.1% in 2025)