Introduce the key processes and required document lists for the air freight export of motors to Switzerland, including contracts, commercial invoices, etc., to ensure smooth trade and rapid customs clearance.

As a core mechanical component in industries, household appliances, and other fields, the export demand for motors continues to grow, especially in markets with stringent technical requirements, such as Switzerland. So, when faced with export tasks, how can companies complete this trade process both efficiently and compliantly, especially when choosing FOB SHANGHAI as the trade term, T/T as the payment method, andAir Transportationas the shipping method for exporting motors? This article will use the entire process of exporting 531 unbranded motors to Switzerland as a case study, covering document preparation, process operations, and key considerations.

Successful international trade relies on comprehensive document preparation, which is key to ensuring smooth customs clearance and settlement. For the case of motor exports to Switzerland, the following documents are essential:

Contract Annex
The contract serves as the legal basis for the rights and obligations of both trading parties. The contract annex should detail key information such as motor specifications, quantity, and price to ensure mutual understanding and agreement on trade details.

Commercial Invoice
The commercial invoice is the primary document for trade settlement. It must clearly indicate the description of goods, unit price, total price, and trade terms (FOB SHANGHAI in this case), which are crucial for subsequent settlement and banking matters.

Contract
The packing list provides detailed information about the goods packaging, including quantity, weight, and volume per box, playing a vital role in cargo receipt, shipment, and customs clearance.

Export Customs Declaration
The customs declaration is the legal document for declaring goods to customs. It must accurately fill in information such as the goods name, quantity, and value to facilitate customs review and release.

Air Export Non-Hazardous Goods Guarantee, Air Waybill
These documents certify that the goods are non-hazardous and have passed relevant safety reviews. The air waybill serves as the transport contract for air cargo, recording detailed shipment information.

Inspection Contract, Certificate Exchange Slip, Commodity Inspection Acceptance Report
These documents relate to export inspection, ensuring the goods meet the standards and requirements of both the exporting and importing countries.

Booking and Loading
After completing document preparation, it is necessary to book cargo space with the airline or its agent to arrange air transport from Shanghai to Zurich. Subsequently, based on the airlines loading requirements, arrange for the goods to be delivered to the designated warehouse or loading location.

Customs Declaration and Inspection
The company should submit prepared documents such as the customs declaration and commercial invoice to customs while conducting export inspection of the goods. This step is crucial to ensure compliance with the laws and regulations of both the exporting and importing countries.

Payment and Shipment
After the goods pass customs declaration and inspection, under FOB SHANGHAI terms, the buyer must arrange payment before the goods are loaded onto the transport vehicle. The company should confirm receipt of payment via telegraphic transfer with the buyer to ensure smooth trade settlement.

Document Accuracy
In the trade process, any errors or omissions in documents may lead to cargo delays, additional costs, or even legal risks. Therefore, ensuring the accuracy and completeness of all documents is critical.

Cargo Inspection
Before loading, the company should carefully inspect whether the motors meet the contract-specified models and quantities and check for any damage to ensure the goods are intact.

Understanding Destination Requirements
Different countries have varying requirements for imported goods. As a country with strict technical and quality standards, companies should fully understand Switzerlands import regulations and standards before exporting to avoid customs clearance issues upon arrival.