Want to Import Industrial Air Coolers? Have You Avoided These Pitfalls?

Do you want to introduce advanced industrial air coolers but are deterred by the complicated import procedures and potential risks? Qualification handling, environmental protection filing, logistics supervision... Every link is crucial.

I. Core agency service content

(1) Access Qualifications and Compliance Management

• Certification Handling: Acting as an agent for CE certification (EN 12102 - 1 energy efficiency standard)3CApplication for Certification Exemption (Proof of equipment use is required)
• Technical Document Conversion: Translate English technical parameters (including key indicators such as cooling capacity ≥ 50kW, noise ≤ 75dB), and prepare a Chinese operation manual (in line with the GB/T 18430.2 standard)
• Environmental Protection Filing: Handle refrigerant environmental protection approval documents (For R32/R410A, the Import License for Ozone - Depleting Substances is required)

(2) Financial Risk Control

• Adopt the payment structure of 30% deposit + 60% sight payment + 10% final payment upon acceptance,Letter of CreditHandle import bill of exchange (The exchange rate locking period covers the shipping schedule + 30 days)
• Insure product quality insurance (covering core components such as compressors)
• (3) Full - process Logistics Supervision

Custom - made shock - proof packaging (ISTA 3A transportation test certification)

• Select constant temperature
• (Temperature fluctuation ≤ ±3℃)Maritime TransportationHandle ATA temporary import clearance (Applicable to exhibition exhibits)
• Risk Control Measures

III. Risk Prevention and Control Suggestions

Stage	Key operations	Time Limit	Define the boundary of agency responsibilities
Contract signing	Agree on the place of dispute resolution Review the foreign merchants business registration (Verify the authenticity of the VAT number)	3 - 5 working days	Production Supervision
Factory inspection (Detect that the wall thickness of the evaporator copper tube ≥ 0.5mm)	Third - party energy efficiency testing (COP value ≥ 3.2) Retain production video records for future reference	15 - 20 working days	International Transportation
Conduct pre - shipment inspection (China Certification & Inspection Group)	Issue a clean bill of lading Record the container seal number for the record	30 - 45 days (European route)	Customs Clearance and Acceptance
Declare HS code 84186190 (Cooling capacity > 4,000 kcal/hour)	Handle the approval of the duty - free form (Applicable to scientific and educational tax exemption) Key points of customs inspection: Consistency of energy efficiency labels	5 - 7 working days	Establish a local spare parts warehouse (Reserve ≥ 10% of vulnerable parts)
After - sales follow - up	Coordinate the entry of foreign engineers (Apply for a Z - visa) The release of the quality guarantee deposit requires a full - load operation test	12 months	Agent Selection

III. Key Risk Prevention Strategies

1. Agent Selection:
   • Proof of the import value of mechanical and electrical products in the past three years (annual amount ≥ $5 million) is required.
   • Inspect the AEO certification qualifications of the customs (enterprises with advanced certification are preferred).
   • Evaluate the local service capabilities (respond on - site within 2 hours).
2. Examine the qualifications of foreign merchants.:
   • Verify the EU EPR registration number (to prove environmental compliance).
   • A bank credit certificate (verified by SWIFT CODE) is required to be provided.
   • Confirm the after - sales service outlets within China (covering at least 3 provinces).
3. Payment security guarantee.:
   • The terms of the letter of credit clearly state: The bill of lading indicates The container temperature record is intact.
   • A third - party quality verification report (issued by institutions such as SGS/BV) is required.
   • Set up a jointly managed account to supervise the quality guarantee deposit (bank custody agreement).

IV. Response Plans for Special Circumstances

• Breakthrough of technical barriers.: For the energy efficiency requirements of the EU ErP Directive (EU 2016/2281), the agent provides the filing of the technical transformation plan.
• Response to anti - dumping.: When encountering customs price inquiries, submit the cost audit report of the original manufacturer.
• Emergency customs clearance.: Activate the two - step declaration mode (complete the documents within 14 days).

Note: For special users such as universities, the Tax - free Equipment Life - cycle Management System can be activated to automatically track the customs supervision period (usually 5 years). For large industrial air coolers (refrigeration capacity > 200kW), an additional Import License for Key Old Mechanical and Electrical Products needs to be processed.