How to query the agency export tax rebate? 5 key steps that foreign trade enterprises must know in 2025

Export DrawbackWhere is the most reliable place to query the progress?

The latest tax rebate query system in 2025 has achieved national networking. Enterprises can query through the following three official channels:

• Electronic Tax Bureau system(New 2025 Tax Rebate Module)
• International Trade Single Window Platform (Enterprise authentication is required)
• Offline window of the competent tax authority (It is recommended to make an appointment in advance)

According to the data of the General Administration of Customs in 2025, the average processing cycle of enterprises that have completed tax rebate declarations through the Electronic Tax Bureau has been shortened to 12 working days, a 40% improvement compared to 2024.

What materials are required to query the export tax rebate?

Enterprises need to ensure the completeness and effectiveness of the following documents:

• Basic documents
  • CustomsExport ClearanceForm (Fully electronic in 2025)
  • Special VAT Invoice (Needs to be certified by the IRS)
  • A complete export agency agreement should be attached with:Voucher (For cross - border RMB settlement, a SWIFT message is required to be attached)
• Special documents
  • Agent Export Agreement (The tax rebate liability clause should be specified)
  • Pre - ruling on Commodity Classification (For goods with HS code disputes)

What should be done if the tax rebate status shows an abnormality?

Common abnormal codes and handling methods in 2025:

• 代码E2025-01: The information on the customs declaration form does not match that on the invoice. The original documents need to be re - verified.
• 代码E2025-03: The foreign exchange verification data is delayed. It is recommended to contact the foreign exchange receiving bank for confirmation.
• 代码E2025-07: Transactions involving sensitive countries. A final user statement needs to be supplemented.

Case of a certain electromechanical export enterprise: The system rejected it due to the use of the 2024 version of the customs declaration form format. After updating to the 2025 version of the XML format, the processing was completed within 3 working days.

How to confirm the tax rebate qualification of an agency company?

3 key steps to verify the agency qualification:

• Log in to the Ministry of Commerceforeign tradeCheck the filing information on the Enterprise Credit Publicity System
• Require the provision of tax payment certificates for the past 3 years and the Customs AEO certification certificate
• Confirm that the agency agreement contains clearFund supervision clause

Special reminder: Since 2025, agency enterprises need to update their classification levels with the State Administration of Foreign Exchange on a quarterly basis. It is recommended to give priority to cooperating with Class A enterprises.

What are the changes after the system upgrade of the Electronic Tax Bureau?

Main improvements of the new system in 2025:

• AddReal - time progress pushFunction (SMS/Email/System message)
• Achieve direct data connection with the central banks cross - border payment and receipt system
• Newly addedTax rebate risk warningModule (covering 60 common problems)

Operation suggestion: Enterprises should complete the use of theIntelligent reconciliationfunction for the export data of the previous month before the 5th of each month. The system can automatically generate a difference report.