What qualifications are required for export agency? How to choose a reliable export agency service provider?

I.Export RepresentationWhat core services does the company need to provide?

Professional export agencies should cover the following basic services:

• Trade compliance services: HS code classification, certificate of origin, export license application
• Document management: Preparation of a full set of export documents such as commercial invoices, packing lists, bills of lading, and COO certificates
• Logistics Coordination:Maritime Transportation/Air TransportationBooking, customs declaration and inspection, special handling of dangerous goods transportation
• Financial support:Export DrawbackDeclaration,Letter of CreditReview, connection of trade financing

II. How to verify the authenticity of the qualifications of export agency companies?

Qualification documents that need to be carefully verified:

• Legal qualifications:
  • Business license scope of business includes “goodsimport and export”
  • Customs AEO certification (the new regulations in 2025 require advanced certification)
• Industry Certification:
  • Member of the International Federation of Freight Forwarders Associations (FIATA)
  • AAA - level credit enterprise of the China Customs Brokers Association

III. What specific items are included in the export agency fees?

Typical fee structure includes:

• Basic service fee: Charged at 0.8% - 1.5% of the cargo value (negotiable for bulk commodities)
• Government fees: Customs declaration and inspection, port construction fees, etc. are reimbursed according to actual expenses
• • Presentation of L/C documents: 800 - 1500 yuan per order
  • Agency for export tax rebate: 5% - 8% of the tax rebate amount
  : Special document certification, trade remedy consultation, etc. are special charges
• Risk guarantee: Usually 10 - 20% of the cargo value (can be replaced by insuring credit insurance)

IV. How do export agencies handle trade risks?

Risk prevention and control mechanisms that a mature agency company should have:

• : Clearly agree on the payment settlement cycle (it is recommended not to exceed T + 3) and the ownership of goods control: Clearly stipulate liability clauses for intellectual property rights, quality disputes, payment defaults, etc.
• : Require the agent to purchase liability insurance of at least 5 million yuan: Require the agency to purchase professional liability insurance (minimum insured amount of 5 million yuan)
• Dispute Resolution: Provide arbitration clause filing (recommend the China International Economic and Trade Arbitration Commission)
• Compliance review: Regularly update the export control list screening system (a new AI intelligent screening module will be added in 2025)

V. What innovative services do export agencies have in the digital age?

The technology upgrade direction of leading agency enterprises in 2025:

• Blockchain documents: Apply the cross - border trade blockchain platform to achieve second - level verification of documents
• Intelligent customs declaration: The accuracy rate of the AI pre - classification system reaches over 98%
• Digital customs clearance: Connect to the customs “single window” to achieve paperless customs clearance
• Data dashboard: Real - time tracking of the dynamics of more than 120 ports around the world and tariff changes

VI. How to evaluate the practical operation ability of export agencies?

It is recommended to conduct inspections through the following dimensions:

• Industry Cases: Require the provision of export cases of similar products (no less than 20 orders in the past 3 years)
• Response speedEmergency order handling ability (from order receipt to shipment ≤ 72 hours)
• Network coverage: The number of overseas agency outlets (high - quality agencies have branches in major trading countries)
• : Whether it supports direct connection and declaration with the Electronic Tax Bureau: ERP system compatibility (supports data interconnection of mainstream systems such as SAP and UFIDA)