What qualification certificates are required for export agency? How to judge the compliance of agents?

I. BasicExport RepresentationWhat legal qualifications are required for

services?Legally operating export agencies must possess three core certification documents:（明确包含”货物import and export”经营项目）、Certificate of Recordation of Customs Declaration Entity(After the General Administration of Customs changed the registration to the recordation system in 2023, the recordation code starts with 31), andCertificate of Registration in the List of Foreign Exchange Receipts and Payments. Starting from 2025, according to the new regulations of the Ministry of Commerce, cross - border service enterprises also need to publicize the electronic version of the Registration Form of Foreign Trade Operators on the Single Window for International Trade.foreign tradeSpecial qualifications need to be provided additionally for different product categories:

II. What additional certificates are required for the export of special products?

Food/

• CategoryCosmetics & Personal Care: Hygiene License, HACCP Certification, Export Food Recordation Certificate: Medical Device Registration Certificate, FDA/CE Certification (required by the target market)
• Medical EquipmentChemical Products
• : MSDS Safety Data Sheet, Dangerous Goods Transportation Appraisal ReportThe EPR Extended Producer Responsibility System newly implemented by the EU in 2025 requires that the agent must hold an EPR registration number to export electrical and electronic products.

A regular agent should provide:

III. What compliance certificates are required for foreign exchange receipt and payment?

Certificate of Registration in the List of Enterprises for Trade - related Foreign Exchange Receipts and Payments issued by the State Administration of Foreign Exchange

• Documentation of Recordation for Cross - border RMB Settlement Eligibility
• Standard Text of the Export Foreign Exchange Collection Risk Undertaking Letter updated in 2024
• Special attention: According to Announcement No. 12 of the State Administration of Foreign Exchange in 2025, for the receipt or payment of advance payments exceeding USD 500,000 per transaction, a Compliance Statement for Special Business issued by the bank needs to be provided.A complete export agency agreement should be attached with:Copy of the agents qualification certificate (stamped with the official seal)

Proforma Invoice

IV. What certification documents must be included in the agency contract?

Packing List Template

• Certificate of Origin
• Power of Attorney for Application of (CO)
• New requirement in 2025: For businesses involving RCEP member states, the applicable clauses of the origin accumulation rules need to be specified in the contract.
• It is recommended to verify through the following methods:Log in to the National Enterprise Credit Information Publicity System to query business license information

Enter the recordation number on the official website of the General Administration of Customs to verify the customs declaration qualification

V. How to verify the authenticity of export agency qualifications?

Query the status of the foreign exchange list through the IC card of the electronic port

• Require the agent to provide the tax payment certificate and social insurance payment records for 2025
• Professional tip: The agent can be required to display its recordation information in real - time through the China International Trade Single Window. This platform has achieved real - time data synchronization with the State Administration for Market Regulation in 2025.
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