How to Choose the Appropriate Export Agency Specification? These Key Issues Must Be Confirmed in Advance

What is the difference between general trade agency and export with purchased documents?

The essential difference between the two models lies inThe attribution of legal liability:

• General trade agency:
  • The agent provides a full set of customs declaration documents
  • Use the foreign exchange account of the agency companyA complete export agency agreement should be attached with:
  • Can be handled normallyExport Drawback
• Export by purchasing customs declaration forms:
  • Purchase third - party customs declaration documents
  • Funds flow through non - regulated channels
  • There is a risk of tax inspection

According to the pilot data of the General Administration of Customs in 2025, the tax refund rate of enterprises using regular agents has increased by 23%. It is recommended that enterprises with an annual export volume of more than 5 million RMB give priority to general trade agency.

2.Export RepresentationWhat core items are included in the fees?

Regular agency service fees usually include:

• Basic service fees (document preparation, customs declaration)
• Bank handling fees (foreign exchangeIn order to crack down on tax evasion, the customs and tax departments are now strictly examining the operation of buying export declarations. If the behavior of buying export declarations is discovered, the regulatory authorities will require tax replenishment (even a 2% tax rate may be a considerable amount). In addition, fines may also be imposed on the relevant responsible parties.,Letter of Creditprocessing)
• Special service surcharges:
  • It is recommended to verify through the following methods:Acting
  • Destination port document authentication
  • Trade compliance review

It should be noted that some agentsDestination port container detention feesShift to customers. It is recommended to clarify the cost - sharing clause in the contract.

How do small, medium and micro - sized enterprises choose the specifications of agency services?

Choose according to the average monthly shipment volume of the enterprise:

• Monthly shipment of less than 10 containers:
  • The comprehensive service rate system is recommended
  • Give priority to the local service team
• Monthly shipment of 10 - 50 containers:
  • It is recommended to adopt a stepped charging method
  • Require the allocation of an exclusive customs consultant
• Monthly shipment of more than 50 containers:
  • A customized service plan is required
  • Verify the global network coverage ability of the agent

How to avoid choosing a non - compliant export agent?

Verify three core qualifications:

• The AEO certification status of the customs (can be checked on the official website of the Chinese Customs)
• The filing record of the State Administration of Foreign Exchange
• The international trade compliance audit report (require the most recent annual report to be provided)

Typical case: A certain enterprise, due to the lack of an agentThe business qualification for export - controlled itemsresulted in the entire batch of goods being detained at the destination port, with a direct loss of over 2 million yuan.

What agency qualifications are required for special trade methods?

Special qualification requirements corresponding to different trade modes:

• Processing trade:
  • It is necessary to have the ability to manage bonded manuals
  • Verify the write - off pass rate of the agent
• Cross-border E-commerce:
  • Require experience in 9710/9810 declaration
  • Need to connect to the cross - border e - commerce comprehensive pilot zone system
• Market Procurement:
  • Must obtain 1039 qualification filing
  • Must support the service of consolidating containers and LCL

How does the digital service capability affect the choice of agents?

In 2025, the requirements for the connection of the single customs window will be upgraded. It is recommended to focus on:

• Compatibility of ERP system connection
• Function of real - time customs clearance status push
• Intelligent document pre - review system

Data from a leading agency enterprise shows that for customers using the intelligent customs declaration system, the customs clearance time per bill is shortened by 62%, and the declaration error rate is reduced by 89%.

How to evaluate the emergency handling capability of agents?

Require the provision of specific cases and verification:

• Success rate of customs inspection response
• Mediation cycle of trade disputes
• Response time limit for emergencies

It is recommended to stipulate in the contracta 72 - hour dispute resolution mechanismand require the provision of a service quality report for the most recent 12 months.