How to safely collect a bill of exchange for agency export? These 8 key points must be mastered!

Is it necessary to use bank drafts for agency exports?

According to the latest Cross - border Trade Bill Management Measures in 2025, two forms of drafts are allowed to be received in agency export business:

• Bank Acceptance Draft: Guaranteed by the issuing bank for direct payment, with the highest security
• Commercial Acceptance Draft: Requires additional third - party confirmation, it is recommended that theA complete export agency agreement should be attached with:tenor does not exceed 90 days

In our actual operation, it is recommended to give priority to the electronic bank draft directly connected to the SWIFT system. Compared with paper bills, it can shorten the clearing cycle by 3 - 5 working days.

What is the specific operation process for agency receipt of drafts?

The standardized draft receipt and payment process includes 6 key links:

• Sign a tripartite agreement (exporter, agent, overseas buyer)
• Verify the authenticity of the draft (since 2025, it needs to be verified through the central banks cross - border bill verification platform)
• Handle the endorsement and transfer of the bill
• Bank collection registration
• Foreign exchange verification and declaration
• Fund clearing and distribution

How to prevent draft payment risks?

Based on the 286 cross - border bill dispute cases we have handled, the following preventive measures are recommended:

• Double - verification mechanism:
  • Verify bill elements at the bank level
  • Professional institutions check the creditworthiness of the drawer
• Set up payment guarantees:
  • Require additional bank guarantees
  • Insure export credit insurance
• Fund monitoring plan:
  • Establish a bill maturity early - warning system
  • Allocate special risk reserves

What are the new changes in draft management in 2025?

The regulatory updates that received key attention this year include:

• The mandatory authentication scope of electronic bills of exchange has been expanded to transactions above $500,000.
• New requirements for tracing the origin of blockchain bills have been added.
• An AI - intelligent judgment system has been introduced for cross - border bill disputes arbitration.

How to respond when a draft is dishonored?

It is recommended to implement the 3 - step crisis - handling method:

• Immediately initiate the bill preservation procedure.
• Appeal through the green channel for cross - border arbitration.
• Activate the risk - sharing mechanism (needs to be agreed in advance in the agency agreement).

How is the fee for agency receipt of drafts calculated?

The standard service fees include:

• Basic service fee: 0.3% - 0.8% of the transaction amount.
• Risk surcharge: Charged by classification according to the payment method.
• Fund management fee: Calculated as interest based on the actual number of days of occupation.

Which foreign exchange collection method is suitable for small and medium - sized enterprises?

For enterprises with an annual export volume of less than $5 million, we recommend adoptingThe bill factoring combination plan.:

• The bank advances and pays 80% of the face value of the bill.
• The agent assumes the liability for bill recourse.
• The comprehensive cost of funds can be reduced to an annualized 4.5%.

How to choose between electronic drafts and paper drafts?

By 2025, the proportion of electronic bills of exchange had reached 78%. It is recommended to give priority to electronic bills:

• The settlement efficiency is increased by 40%.
• The anti - counterfeiting verification pass rate is 100%.
• Supports automatic account splitting of smart contracts.