Export of Machinery and Equipment to Southeast Asia: Who Bears the Customs Inspection Fees? Detailed Explanation of Fee Standards

With the rapid growth of the Chinese machinery and equipmentexport to Southeast Asiamarket, disputes over fees in the customs inspection link have become the focus of attention of both buyers and sellers. From the perspectives of international trade terms, Southeast Asian customs policies and industry practices, this article systematically sorts out the liability division and charging standards of inspection fees, providing decision - making reference for enterprises.

I. Analysis of the Party Responsible for Southeast Asian Customs Inspection Fees

Trade terms determine the core liability

• EXW/FOB条款: The buyer shall bear all inspection fees (including container opening fees, demurrage fees, resealing fees, etc.), and the seller only needs to cooperate in providing documents.
• CIF/DDP条款: The seller shall bear the direct costs (such as inspection labor costs) generated by the customs inspection, but indirect costs such as demurrage fees are usually paid by the buyer.

Industry Warning: Countries such as Malaysia and Indonesia will impose additional fines based on HS code errors or declared value deviations, and such fees are by default borne by the responsible party (the declarant).

Liability transfer in special scenarios

• The buyer requests to change the bill: If the inspection is caused by the buyers temporary modification of the product name or parameters, the relevant fees shall be borne by the buyer.
• Fault of the third - party logistics: For inspections caused by the customs brokers failure to submit certification documents, compensation can be claimed from the service provider as agreed in the contract.

II. Comparison of Inspection Fee Standards in Major Southeast Asian Countries

Basic inspection fee (charged per container)

Market Share	20 - foot container (USD)	40 - foot container (USD)
Vietnam	80-120	150-200
Thailand	100-150	180-250
Indonesia	200-300	350-500

Types of additional fees

• Demurrage: Tanjung Priok Port in Indonesia charges 0.1% - 0.3% of the cargo value per day
• Manual container unpacking fee: Manila Port in the Philippines charges by man - hour (50 - 80 US dollars per hour)
• Laboratory testing fee: Singapore compulsorily charges SGD 400 - 800 per batch for electrical equipment

III. 3 Practical Strategies to Reduce Inspection Costs

Clarify the liability boundary in the contract terms

It is recommended to add the following clause to the sales contract:

If the inspection is caused by differences in the customs determination of commodity classification, origin marking or technical standards, the buyer shall cooperate in providing supplementary documents, and the relevant fees shall be borne by the party determined to be responsible.,

Pre - declaration compliance review list

• 东盟FORM EIt is recommended to verify through the following methods:Consistency check with the bill of lading
• Local adaptation of equipment power parameters and energy efficiency labels (such as Thailands TISI certification, Malaysias SIRIM certification)
• Loading and unloading safety certificate for heavy machinery (mandatory requirement at Hai Phong Port in Vietnam)

Select local service providers

Cooperating with freight forwarders with bonded warehouses in Southeast Asia, the tariff guarantee deferral mechanism can be used to reduce demurrage expenses.

The game of Southeast Asian customs inspection fees is essentially a competition of risk control capabilities. Export enterprises need to establish a systematic solution including pre - review of documents, optimization of trade terms, and a localized service network, so as to maximize profits while ensuring delivery efficiency. It is recommended to regularly entrust professional institutions to conduct HS code compliance audits and control the inspection rate below 5% of the average level of Southeast Asian customs.